The Trusted Partner for MEDHOST Data Transitions
Extract, Migrate, and Archive MEDHOST Data
Transitioning from MEDHOST systems requires a clear plan for managing legacy data across clinical, financial, and operational environments. Whether you are consolidating platforms, preparing for a new EHR, or navigating post-acquisition standardization, a structured data strategy supports continuity, compliance, and long-term access.
Why Choose Harmony Healthcare IT?
KLAS Rated
Top 3 KLAS-ranked vendor for data archiving.
HITRUST Certified
Adherence to the highest standards.
550+ Customers
Trusted across the healthcare continuum.
Fast ROI
ROI often experienced within months.
The Leading Approach to MEDHOST Data Management
Build a Complete View of Your MEDHOST Environment
Start with a detailed inventory of MEDHOST applications and supporting systems. Many organizations are working across multiple MEDHOST modules or iterations, each with unique data structures and dependencies.
Our team can help you determine:
- System scope, data types, and interdependencies
- Contract timelines and decommissioning milestones
- Static dates and historical access requirements
- A/R wind-down considerations for revenue cycle data
This process creates a clear roadmap for sequencing extraction, migration, and archiving activities.
Define What Moves and What Stays Accessible
When transitioning EHRs, not all MEDHOST data needs to be migrated into the new system. The key is determining what data supports ongoing clinical workflows versus what must remain accessible for compliance, audit, and reference purposes.
In most MEDHOST transitions:
- A targeted subset of recent clinical data is converted into the new EHR
- Remaining clinical history, along with revenue cycle and business data, is securely extracted and preserved
That data is then consolidated within HealthData Archiver®, our secure archive solution that provides long-term access without requiring you to maintain your legacy MEDHOST environment.
Maintain Access Without Maintaining the System
MEDHOST data within HealthData Archiver® remains accessible to clinicians and staff at the point of care through secure Single Sign-On within the new EHR. This approach reduces system sprawl while ensuring that historical records remain available when needed.
How We Support MEDHOST Transitions
Our team regularly works with healthcare organizations navigating the nuances of MEDHOST data. Key considerations include:
- Assessments, flowsheets, and sourcing: Non-structured content associated with assessments and flowsheets must be sourced directly from the MEDHOST vendor. We help guide organizations through this process to ensure completeness.
- Unique extraction needs: eArchive contains scanned documents across the system, including non–patient-centric data domains. We can extract both document indexes and associated files to support migration and access.
- RCM data flat file exports: MEDHOST can provide a flat file export for revenue cycle management (RCM). We work with your team and the vendor to facilitate and validate this delivery.
- EDIS data delivery: EDIS is provided separately by MEDHOST and typically includes a combination of a discrete index file and corresponding unstructured content. We coordinate to ensure all required components are received and usable.
HealthData Archiver® Integrations
HealthData Archiver® enables secure access and exchange of archived data across the healthcare ecosystem. Discrete data can be enabled for FHIR, C-CDA, HL7, XML, Direct, and other standards-based protocols to support a wide range of use cases.
Authenticate seamlessly, in patient context, between the EHR and HealthData Archiver®.
Support patient access requirements under the 21st Century Cures Act by enabling secure, flexible access to electronic medical records.
Link historical records to the enterprise MPI to improve matching accuracy and support interoperability. Consolidate multiple identifiers and connect records to the go-forward EHR.
Monitor archived data for compliance and unusual activity through integrated third-party auditing tools. Capture user activity from login through access.
Enable access to archived data using your preferred reporting and analytics tools.
Share archived data with downstream systems, including population health platforms, data warehouses, HIEs, research teams, and analytics environments.
FAQs
Can you migrate data from MEDHOST to Epic?
Yes. Our team supports the extraction, transformation, and migration of relevant MEDHOST data into Epic, while securely archiving the remaining data for ongoing access, compliance, and reporting.
What happens to MEDHOST data after the system is decommissioned?
After extraction, MEDHOST data is securely preserved in HealthData Archiver®, where it remains fully accessible for clinical reference, compliance, and reporting. This allows organizations to retire the MEDHOST system without losing access to historical data.
Can archived MEDHOST data still be used for reporting or audits?
Yes. Archived data can be accessed for reporting, audit requests, and compliance needs. Organizations can connect reporting and analytics tools to the archive, enabling ongoing use of historical MEDHOST data without maintaining the original system.
Will clinicians be able to easily access MEDHOST patient history after transitioning to a new EHR?
Yes. Relevant historical data is accessible directly within the new EHR using secure Single Sign-On, allowing clinicians to view MEDHOST patient information in context without logging into a separate system. This helps maintain continuity of care while simplifying workflows.
